AIS Application Inventory

Accounting Inquiry Displays

The Accounting System records all revenues, expenditures, and encumbrances against University accounts.  The Accounting Transaction Inquiry allows viewing an account's balances and browsing the month-to-date detail revenues/expenditures and purchase orders/encumbrances. It also displays summary information from the University fund ledger.

Admissions Credit Transfer

The Admissions Credit Transfer system (ACTS II) is used to facilitate credit evaluations for students wishing to transfer credits to MSU from another Michigan college or university. ACTS stores Michigan State University transfer equivalencies and institution data.

Admissions

See Student Information System.

All-Funds Effort Reporting

The All-Funds Reporting system supports the University in complying with guidelines for federally sponsored programs. The system uses payroll distribution data as a basis for producing quarterly effort reporting forms. Basic employee information, salary information by account, effort expected, and effort reported data are maintained.

Alumni/Development

The Alumni/Development Information System (ADIS) system maintains and retrieves information pertaining to alumni and friend biographic data and development donation data. The system also manages Alumni Association membership processing. Information is retained for all MSU graduates and benefactors.

AOP and Welcome Week Schedules

This system creates a personalized “Day 2” schedule for AOP students using student data and criteria specified by the academic departments. The Welcome Week schedule creates a custom schedule for new students for activities during the days just preceding the start of the Fall Semester.

AOP Major Changes

This small web-based system provides a way to capture last-minute major changes into a database for AOP-related processing that, due to timing considerations, cannot wait until this data shows up in MSUData. It is used only during AOP.

Budget Master Maintenance

The Budget Master Maintenance system tracks academic appointments, funding changes, salary changes, and other fiscal related information for faculty, graduate assistant, and summer school appointments. The system produces salary listings and is used for budgetary analysis.

Budget MoneyBook/Summary

The Moneybook tracks the effect of all general fund salary encumbrances for the fiscal year, providing the amount of unencumbered funds. The Budget Summary provides a summary of general fund budgets by department, major administrative unit, and for the University. Both initial and current budgets are available.

Cashiers' Office Returned Checks

The Cashiers' Office Returned Checks system tracks the status and reason for checks returned for insufficient funds. The system provides notices of returned checks to the check author and bad check listings. Returned checks from students result in holds being placed in SIS.

Community Charitable Campaign

The Community Charitable Campaign (also known as United Way) system produces pledge forms and records pledges to the University’s annual campaign.  It tracks and reports department's pledges to the department's and University's goals for the year.

COURSES - Course/Curriculum Approval System

The COURSES system is a web-based system that allows faculty and department curriculum committees to submit requests to add, change or delete academic courses. These courses requests are routed in the system for approval and processing by the University Course and Curriculum Committee.

DEPACT - Departmental Accounting System

DEPACT is a departmental accounting system that allows units to record information about their accounting transactions in greater detail than is recorded in the official university ledger system and then reconcile those transactions to what appears in the official university ledger reports. Two main modules in the system are the accounting module and the personnel module. The Personnel module records personnel/payroll data in order to create encumbrances and monthly payroll transactions. Payroll transactions as well as others are stored within the Accounting module. The accounting module facilitates the reconciliation of the transactions stored in DEPACT to the transactions stored in the University’s General Ledger System. DEPACT is optional for departments, and it runs and stores data locally on departmental servers, rather than centrally. As a result it does not provide the ability to aggregate data for a university view.

Degree Navigator, a web-based system from Decision Academic, supports the student advising and degree audit functions.  The system permits a student to view individual progress against degree requirements and perform what-if analysis of alternative majors.  The system also permits authorized academic staff to record substitutions that will be permitted to satisfy requirements toward a student’s degree.

Early Course Reservation System

During May, the Registrar’s Office enrolls incoming freshmen in certain classes and notifies them of this enrollment by mail. Using the Early Course Reservation System, incoming freshmen may use the web to decline these course “reservations” and also, if appropriate, select a WRA course. The system is only operative approximately two weeks a year.

Equipment Inventory

The Equipment Inventory system is used to maintain an inventory of the equipment at Michigan State University. Equipment descriptions, location and original purchase information is retained.

Facilities Planning and Space Management

The Facilities Planning and Space Management system is an online system used to maintain information about the capacity and attributes of the various buildings and rooms across campus.

Faculty/Staff/Retiree Address Master

The Faculty/Staff/Retiree Address Master is a web-based 'self-service' system of personal address and directory data for faculty, staff and retirees.  Additionally, department and unit administrators are provided a web-based system for maintenance of business address and directory data for faculty, staff and retirees.

Financial Aids Cumulative Bi-Weekly Display

The Financial Aids Cumulative Bi-Weekly Display provides viewing access for all payments by account to all student and graduate assistant employees for either the academic year or summer term. Also provided is the amount of Workstudy and Work Eligibility Factor (WEF) authorized -- if any.

Financial Aids

See Student Information System.

Freshman Early Warning System

Freshman Early Warning System (FEWS) warns freshmen and their advisors if the freshmen are in danger of failing a course. Instructors go to the web to select students who might fail and the system emails a warning to those students. Reports are available electronically for advisors.

Housing

The Housing system maintains University housing information for students, including on-line housing assignments and fee data.

Immunize

Incoming students are required to report the status of specified immunizations (or electronically decline this opportunity) using the Immunize web system. Current students are also able to update their immunization data any time using this system. Periodically, the University Physicians’ Office places holds on students who have not adhered to this policy.

Medical Technology Match

The Medical Technology Match system matches medical technology students from various accredited schools to various hospitals for internships. The matches are based on student and hospital choices.

Online Payment Processing

The webCredit software allows departments across campus to process credit card and Automated Clearing House (ACH) payments via the Internet. A department may set up a webCredit “store” and enter these charges manually or may write a web page so that their customers can submit their own charge or ACH information. All payments for a webCredit store that process without errors will be summed nightly and a JVE will be generated to automatically transfer the funds into the appropriate MSU account. Various reports are provided within webCredit to allow departmental accounting staff to easily reconcile webCredit activity with monthly ledgers.

OISS/Info

OISS/Info system maintains information on MSU's international student and scholar population. The system displays data on his population from SISINFO, and provides authorized update of OISS/Info data through a secured web interface, including data needed to issue I 20 and DS 2019 forms. Data is exchanged in secured batch mode with the Department of Homeland Security's Student and Exchange Visitor Tracking System (SEVIS) in order to report data on this population, effect the actual issuance of immigration forms, and provide compliance with immigration regulations for F and J students and scholars.

Payroll System

The Payroll system from Integral Systems, Inc. processes all university payroll data for all employees and maintains year-to-date totals for earnings, taxes, reductions, and deductions. The system provides payroll information as of the last time the Payroll System was run.

Personnel/Academic Employee Records

The Personnel/Academic Records system is used to store and maintain employee information for both academic and non-academic university personnel. The system is also used to maintain budget information for non-academic university personnel.

Production Control

The Production Control system is used by Administrative Information Services to track the status and flow of work requests and problem resolution tasks through the department.

Short Term Loans

The Short Term Loans system allows users to inquire and/or update information required to grant short-term loans and to monitor repayment of the loans.

SIRS/SOCT (“Rate Your Class”)

This web system allows current student to fill out SIRS (student instructional rating system) and SOCT (student opinion of courses and teaching) forms during for courses in which they are enrolled  and for which the online collection mode is active.  Students may only fill out these forms during a specified period in the semester and may only to so one time.

SOCT (Student Opinion of Courses and Teaching)

The SOCT web-site provides a way for students to see in graphical format the aggregate SOCT ratings of an individual instructor versus other instructors in a given course or level. The system is updated each fall and spring semester after all SOCT ratings are received (SOCT is not collected during summer per policy).

Student Employment Authorizations

The Student Employment Authorization system is used to authorize students to work based on information from the student databases.

Student Health Subsidy Program

This web-based system allows students with qualifying need to sign up for health assistance with inoculations and prescriptions. The system allows for student self-enrollment based on Financial Aid information and also allows for reporting and administration by MSU Staff in the Human Resources department.

Student Information System

The Student Information System (SIS) and data base support nearly all facets of a student's interaction with MSU, including admissions, financial aid, enrollment, registration, billing, grades, and academic history.

Student Directory (CICS)

The Student Directory system provides inquiry to an abbreviated set of student address and enrollment data.

STU-INFO Student Inquiry System

STU-INFO provides students with a web-based direct inquiry and update capability to a subset of their own enrollment, financial, and financial aid data. Data is extracted from SIS to display in STU-INFO and students can complete some actions that update SIS or the STU-INFO database. Update activities include submit a bill stub, enroll for electronic bill and payment process, apply for short-term loans, enroll for direct deposit, pay bills, and enroll guests for access to student information. A student’s guests (or advisor) can view a student’s financial and address data and/or pay student bills if the student has authorized the guest for these particular activities. Staff from the appropriate central support offices may access the system, however their access to information is restricted to the area of their functional support.

Unemployment Compensation Cumulative Display

The Unemployment Compensation Cumulative Display provides viewing access for all payments to Michigan State University employees during the prior year.  This information is used an as aid in determining eligibility for unemployment compensation.

University Common Unit Code Maintenance

The University Common Unit Code System is web-based system that permits inquiry to and maintenance of a database of the University’s recognized departments and major administrative units (MAU). Data from this system is used in number of other University systems, including financial, human resources, and student.

Voucher Alpha Cross Reference Browse

The Voucher Alpha Cross Reference Browse provides voucher information for the fiscal year in description/payee name sequence.

Voucher Check Writing System

The Voucher Check Writing System is used to record, balance, and batch voucher payments and produce checks online. The system also provides several browse sequences to view voucher payments. It is also possible to selectively deposit a payment to an employee into directly into their bank account if they are enrolled in payroll direct deposit. Payment information is also retained for 1099 reporting.

The following applications are available to MSU students and faculty and staff with appropriate security access and may be accessed here:

StuInfo: the information system for current students and administrators.

Computer Enrollment:  Computer Enrollment for current students (telnet).

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