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Signatures may be digitized on a fee for use basis on output from AIS
supported printing systems. Depending on the use of the signature, two security levels
have been established.
Level 1:
 | Signatures for forms or output that have no security requirements will be permanently
stored in
AIS computing systems for testing and for production printing. The client will sign a Signature Storage Release Form which will be retained as the
documentation of authorization. |
| Scheduled productional use of the signature will be made without further client
intervention or authorization. |
Level 2:
Signatures for forms or output that have security requirements will be handled in the
following
manner:
| All secured forms and signatures will be permanently housed on removeable media, such as
a diskette. This media will be given to the client and must be returned to AIS for each
printing job. No backups will be maintained in AIS for secured forms and signatures. |
| In addition to scheduling the job(s) necessary for creation of secured form output, the
client will schedule a time for printing of the output. At the scheduled time, the client
will present the diskette to AIS Production Services. The output will then be printed
while the client remains present for the entire operation. At the conclusion of printing,
the operations staff will delete and verify deletion of all secured files. |
How to Proceed:
| Provide original signature as instructed on the Signature Form. |
| For Level 1 forms, complete the Signature Storage Release Form
after calling the AIS Help and Support Center at 353-4420, ext. 311. Help Center
personnel will direct your call to someone who can help you with form numbers and any
other information you may need to provide. |
| Attach form(s) to a Request for Application Support and return
it to AIS, Room 2 Administration Building. In the Detailed Description of Request
section of the form, refer to the attached forms and provide any additional information
necessary. |
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