AIS Document Viewer

Description

AIS Document Viewer is a secure, web-based, report-viewing product. Current reports that are produced by the AIS mainframe computer can now be viewed, searched, and printed at your desktop via common web browsers.

Benefits

	Reports can be viewed via the web without having to be printed.
	Using supported web browsers, reports will be displayed with an excellent likeness to the original printed version of the reports.
	A single online location is provided to view reports.
	There is no wait for printed reports to be delivered to your office.
	There is no more searching for a paper report.
	If needed, select pages or entire reports can be printed from the web to a printer in your own office.
	Reports can be searched to find specific information, or reports can be indexed to improve information access.
	Text reports can be downloaded to your PC for further data manipulation.
	You have control in defining who can have access to view your reports and in defining how long the report archives should be kept.
	Web viewing is expected to reduce the amount of actual printing of reports, which supports the University’s direction toward reducing paper.

Availability

The service is available 24 hours a day, 7 days a week except when short maintenance outages are needed, which will be announced prior to the outage. Anyone with an MSU NetID and security rights can access Document Viewer from any computer that has supported web browsers. The Document Viewer web location is http://docview.ais.msu.edu/.

How to Request First Time Use of Document Viewer Service

To initiate the Document Viewer service for your department, contact the AIS Help and Support Center at (517) 353-4420 x311, Monday through Friday 7:45 a.m. to 5:00 p.m. or by e-mail at ais311@msu.edu. AIS will schedule a meeting with your unit representatives to identify your reports that you want added, existing Document Viewer reports you need to access, individuals needing access, and security requirements.

How to Add New Reports to Document Viewer

If you are currently an AIS client department that uses Document Viewer, please complete and send a Request for Application Support (RAS) form, to AIS identifying the reports to be added. Completed requests should be mailed or delivered to AIS, Room 2, Administration Building.

Training

For those desiring training on AIS Document viewer, AIS provides two methods of training.

Method 1: An instructor-led (hands-on) training session is available. The session is two and one half hours in length. To enroll in a training session or view the current training schedule, go to http://train.msu.edu/ . You can also contact the AIS Help and Support Center by email at ais311@msu.edu or call 353-4420, x311, Monday through Friday, 7:45 a.m. to 5:00 p.m., to have them assist in getting you enrolled or to arrange AIS Document Viewer Training. A member of the training staff will then contact you.

Method 2: Web-based training is available in the form of topic-specific tutorials. To use the online tutorials, go to http://docview.ais.msu.edu/Training.html and choose the topic you wish to view.

A downloadable version of the AIS Document Viewer Training Manual is available for reference and self-training.

Support

Contact the AIS Help and Support Center by email at ais311@msu.edu or call 353‑4420, x311, Monday through Friday, 7:45 a.m. to 5:00 p.m.

Supported Web Browsers

Internet Explorer (IE) version 6.0 and above with all patches and updates. Link to Microsoft to download this release.

Netscape version 4.79 only. Link to Netscape to download this release.

Futures

In the future the following enhancements will take place:

	Document Viewer will support Netscape 7.0 and above
	Ability to have web applications to link directly to specific Document Viewer report pages
	Student access to authorized reports or report pages
	Ability to add non-mainframe reports (server or PC based)

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