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A special
Access
Request Memo (ARM) for webCredit (PDF) can be completed online and
printed for a signature. The ARM must be signed by the AIS
Security Contact for your department. If you do not know your
Security Contact, call the AIS Help and Support Center at 353-4420,
ext. 311 or send an e-mail to ais311@msu.edu.
Once the ARM has been signed, mail or deliver it to AIS
Security Administration, Room 2 Administration Building. If
possible, please print the form on pink paper.
Instructions for completing the form
 | The section of the form labeled
REQUESTOR'S INFORMATION may be completed by you or by the Security
Contact. The sections labeled TYPE OF REQUEST and USER
INFORMATION may be left blank. |
| In the section of the
form labeled APPLICATION ACCESS INFORMATION FOR: you will do two
things. First, you must tell us the name of the store that people
in your department are being given access to. The StoreIdentifier
is made up of two parts: Common Unit Code (i.e., MAU # plus DEPT
#) and the 1-4 character short store name that you provided when
filling out the web forms to request a new store (e.g.,
99555xxxx). If you wish to give the people in the list access to
all stores that your department has or will set up, code the
StoreIdentifier as the Common Unit Code followed by an asterisk.
Using the example above, the StoreIdentifier would be 99555*. If
some people in your office will have access to all stores set up by
your department and other people will be restricted to a single store,
you must use separate ARMs so that the StoreIdentifier for each group
of people is the same. |
| Finally, you will write
in the name and MSU NetID of each person that needs access to
the StoreIdentifier you entered. In addition, you may select one
or more Access Groups to which that person should be assigned.
 | The Processor group is
used to allow people in your office to settle credit card charges,
issue credits and voids, run reports and perform other day-to-day
business office activities. |
| The
Manager group is used to allow one or two people in your office to
change information about your store: store address and phone
number that appear on credit card receipts, account numbers that
revenues are to be deposited into, etc. |
| The Auditor group is used
to allow people in your office to run various reports in webCredit and
to look at individual transactions. Most often, this access is
given to the person who reconciles monthly accounting statements with
charges collected by your store. |
| Assigning a person to the
Manual-Only group allows him/her to only use the "Manual" webCredit screen to
enter credit card transactions. This group assignment is often made
for student employees who enter transactions mailed or faxed by customers.
Persons assigned to this group are not allowed to see details of any other
transactions, run reports or perform searches. |
| As noted above, a person may be assigned to more than one of these
groups, depending on who performs which functions in your particular office.
A person may be a processor and a manager or may be a manager and an
auditor. There’s no need to code someone both as a processor and as an
auditor since everything an auditor may do (i.e., run reports and view
individual transactions) may be done by a processor. Similarly, one
need not be coded as both processor and manual-only since processors can
enter Manual transactions. |
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